Administrative & Clerical Careers at Lifespan

Administrative Coordinator Job

Job Number: RIH13212

Job Title: Administrative Coordinator

Department: 1ORTH Crisco HCC - 7761005

Facility: Rhode Island Hospital

Location: Providence, RI

Bachelor’s degree or Associates degree with minimum 5 years related experience required.


Excellent verbal and written skills are essential. Highly organized, with a strong attention to detail. Ability to manage multiple priorities and deadlines.

The ability to interact with persons from diverse backgrounds such as MDs, PhDs, research staff and administrators.

Thorough knowledge of microcomputers, peripheral equipment and networks. Thorough knowledge of software such as Microsoft Word, Excel, and Access. Ability to learn specific research programs.

A Part-time-time position is available in the Orthopaedic Bioengineering Laboratory for an administrative coordinator. Under the supervision of the Director or Principal Investigator, performs a wide variety of administrative support duties related to the Research program.

The responsibilities for this position primarily include
Provide principal investigators with comprehensive support in the grant application electronic submission process. Filling out and uploading forms for grant submission. Coordinating forms between participating institutions (subcontracts) Proof reading grant applications.
Liaison between Office of Research Administration and Orthopaedic Research on all matters other than financial.
Coordinate and assist in managing weekly COBRE & Orthopaedic Research Meetings. Invite speakers as identified by Meeting Director, coordinate food orders, maintains Meeting Calendar
Coordinate and assist in developing and managing Orthopaedic Student Research Day (annual).
Coordinate and Manage Resident Research Program. Maintain schedule of research blocks, Manage presentations, Manage proposals.
Provide new students, unpaid interns, and hires with all necessary information to integrate into lab and department, Orientations, Health care requirements, Computer access.
Provide travel assistance to conferences, book travel including air, hotel and car reservations as requested. Process reimbursements for travel and purchases.
Manage general lab resources/needs, copiers, office supplies, coffee, mail. Manage software licenses purchases and maintenance. Manage postal and shipping services. Manage RIH work orders for lab maintenance and equipment repairs as needed. Provide purchasing services for lab supplies and equipment.