Non-Clinical Careers at Lifespan

Residency & Fellowship Training Program Coordinator Job

Job Number: RIH15151

Job Title: Residency and Fellowship Training Program Coordinator

Department: Lab Administration - 1012940

Facility: Rhode Island Hospital

Location: Providence, RI

Work requires, in addition to the skills normally obtained through completion of a high school education, up to one year of specialized training including course work in correspondence typing and general business procedures, or the equivalent.

Analytical ability to locate, research and interpret data.

Organizational skills to gather, assemble and maintains data from a variety of sources.

Proficient typing skills to prepare a variety of materials such as correspondence, forms, and manuals.

Good knowledge of English grammar, punctuation and spelling to complies and edit written materials.

Interpersonal skills to effectively interact with all levels of Hospital personnel and persons outside the Hospital.


Six to twelve months experience on the job training and experience to become familiar with the department’s policies and procedures.

•Provides support and meets regularly with the Program Director concerning office management issues and activities and the status of projects.
•Applies ACGME, other national accrediting agencies, and hospital policies to support compliance.
•Provides administrative support to residents/interns/fellows.
Establishes relationships and acts as a liaison to other Hospitals, internal departments, and divisions regarding resident recruitment, orientation,
annual program Affiliation Agreements, and external rotations.
•Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, annual contracts
•Manages materials for specialty-specific trainee exams and assist with proctoring exams.
•Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems.
•Maintains ACGME Web ADS with program, resident and faculty data
•Manages E*Value evaluative processes of the trainees, program, faculty, and rotations.
•Oversees all purchasing for the program.
•Plans departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.
•Organizes meetings and prepares and distributes materials.
•Coordinates medical student rotations and, as appropriate, “observerships”.
•maintains database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season.
•Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals.
In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
•Verifies trainees’ status and activities as needed.
•Assists in preparation for ACGME Site Visits and internal reviews.
•Assists in monitoring residents’ duty hours and operative/case experience via regular review of data reports.
•Receives inquiries from residents and applicants and triage as necessary to others within the department or in other hospital/PHS departments.
•Performs other duties as assigned by the Program Director.