Coding Specialist

Under the general supervision of the Health Information Coding Manager reviews the outpatient clinical documentation to extract data and assign appropriate ICD-9-CM and CPT codes in accordance with the outpatient ICD-9-CM Official Guidelines for Coding and Reporting and the AHA HCPCS Coding Clinics. Capable of understanding the clinical content of a health record to ensure the documentation supports the code assignment. Utilizes 3M APC Finder for code assignment and appropriate resolutions of claim edits (NCCI NCD OCE etc.) Confer with physician for clarification as needed. Monitors outpatient uncoded report to ensure timely coding and billing process. Maintains and meets HIS quality and productivity standards.


Enters coded/abstracted information into 3M APC Finder assigning accurate APC and reviewing all coding edits appearing in 3M. Understands and follows all National Correct Code Initiative Edits (NCCI) and follows pertinent medical necessity requirements. Resolves accounts on the claims edit database. Assigns injections and infusion codes for observation patients. Must consistently meet minimum coding productivity quality standards.

Assigns E/M ICD-9-CM CPT or chargemaster codes ensuring medical record documentation supports the code. Should physicians have entered in diagnosis ICD or CPT codes ensures they are accurate and supported by documentation in the medical record. Utilizes 3M to identify and resolve NCCI edits before final billing. Reports documentation insufficiencies to the responsible physician. Follows Rhode Island Hospital Facility Coding Guidelines for adult patients and 1995 Evaluation and Management Guidelines for patients less than 18 years of age.

Monitors and resolves rejected accounts on the Claims Edit Report and e Clinical Works error reports by established timeframe researching coding conflicts including chargemaster medical necessity and various other coding and billing issues. Refers complex coding issues to the coding validator or supervisor.

Reviews pertinent outpatient uncoded reports researching and resolving old uncoded accounts and any accounts posted on report for which the charges are inappropriate. Updates patient financial accounts in the Patient Management and Patient Accounting billing system as required. Follows established procedures for rebilling accounts.

Performs related clerical duties as required.

Maintains level of knowledge and expertise pertinent to the position.


Other information:

Associate degree in health information technology (preferably with RHIT (Registered Health Information Technologist certification.) or other related field or successful completion of coding certification program.

Familiarity and understanding of the content of the medical record. Trained in anatomy physiology and disease processes.

Ability to recognize and understand clinical documentation pertinent for coding.

Coding certification required from the American Health Information Management Association (AHIMA) (preferred) [RHIT CCA CCS or CCS-P] or the American Academy of Professional Coders (AAPC) [CPC or CPC-H].


Experience working with medical records in a hospital setting clinic physician�s office or health information management department.

1-2 years experience outpatient coding reading medical records.

Ability to meet and maintain established quality and productivity standards.

Ability to access and recognize appropriate electronic documents for coding.

Requires long periods of sitting to review medical records.

Ability to lift a minimum of 25 pounds bend stoop stretch use step-stools to file records.

Ability to work under stressful conditions to maintain accounts receivable days achieving productivity and accuracy.


Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status.   Lifespan is a VEVRAA Federal Contractor.


Location: Rhode Island Hospital USA:RI:Providence


Work Type: Full Time


Shift: 4


Union: Non-Union