Contact Center Associate

Summary:
Under the general supervision of the Contact Center Supervisor and following established policies and procedures performs Contact Center tasks for all Lifespan Affiliates using computer telephony integration (CTI) equipment. Responsible for taking complete messages for all Answering Service Clients and responding to a high volume of calls. Receive and direct incoming outgoing non-emergency and emergency type calls for all Lifespan Affiliates.

 

Responsibilities:
In accordance with established policies and procedures answers screens and processes incoming centralized attendant radio paging and telephone answering service calls from a diversified customer base in a prompt accurate and courteous manner.



Responds to requests for direct dial numbers department numbers physician on-call status all emergency teams and department functions utilizing an automated computerized system. Receives and directs all incoming and outgoing calls system wide.



Updates database and customer profiles to reflect the most current contact information to facilitate expeditious location of essential medical and non-medical personnel.



Handles special and priority calls such as medical emergencies for all Lifespan affiliates code alerts and a variety of emergency and time sensitive calls from general public patients medical personnel and all other Contact center users.



Monitors and responds to various alarms for all affiliates using specific procedures as documented.



Upon request pages physicians hospital personnel and others. Dispatches the appropriate emergency personnel following specific procedures.



Responsible for understanding on-call protocols emergency procedures and protocols for the dispatch of emergency response teams at all campuses.



Records accurate complete messages and dispatches same via individual preference (Fax Email Cell Pager) for Answering Service Customers.



Maintains confidentiality of customer information.



Assists in training of new Call Center Associates as required.



Performs other related duties as assigned.



Handles and resolves customer complaints concerns.



Manages and escalates priority issues.



Continue efforts to enhance service excellence focusing on communication compassion and customer satisfaction.



Supports the department to maintain performance in quality outcome measures.

 

Other information:
BASIC KNOWLEDGE:

A level of knowledge normally obtained through completion of high school or its equivalent.



Basic Medical Terminology in order to respond and direct calls to the appropriate physician clinic emergency facility etc.



EXPERIENCE:

One year experience in a call center or answering service environment.



Ability to work collaboratively with all team members.



Must have Proficient written and verbal communication skills to effectively process a high volume of calls and telephone requests.



Respond to all customer and emergency calls in a confident rapid accurate pleasant and professional manner.



Requires exceptional and critical thinking and analytical skills



Ability to work under minimal supervision



Requires strong communication customer service interpersonal skills and telephone etiquette.



Ability to remain calm in emergency situations



Ability to prioritize work flow according to pre-set instructions.



Ability to communicate with all levels of internal and external customers.



WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

Work requires sitting for extended periods of time frequent visual and aural effort.



Normal office setting with electrical equipment (i.e. telephone computer (CTI) Copier fax machine security radio etc.)

 

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status.   Lifespan is a VEVRAA Federal Contractor.

 

Location: The Miriam Hospital USA:RI:Providence

 

Work Type: Part Time

 

Shift: 1

 

Union: Non-Union