Research Program Admin

Reports to the Chief/Chair/Vice Chair of an academic department. The Research Program Administrator coordinates and facilitates the program objectives of all federally funded clinical research projects and other pharmaceutical and foundation supported studies within established short and long-term goals. Coordinates the research related projects within the department. Administers programs and day-to-day research operations including grant management grant preparation financial activities regulatory affairs program and protocol development quality assurance and data management. Establishes systems and procedures for smooth coordination of the research activities. 


Assists investigators with development design and data management specifics of research studies. Coordinates the research activities of the work group and collaborating projects within the department. 

The Research Program Administrator ensures compliance in the regulatory aspects of the particular research activities. 

Through collaborative measures the Research Program Administrator creates and maintains an effective productive team. Oversees the operations of the clinical research program within the department and with department research coordinators and administrators to ensure successful implementation of the research program. Monitors the research through internal audits and by working with the resources of the Office of Research Administration (ORA) to ensure adherence to protocols and procedures sufficient productivity efficiency and alignment with other relevant programs. Prepares the annual budget for the Program(s) utilizing external and internal resources.

Develops and maintains complete records of protocol approval status and annual reviews. Coordinates all required submissions related to protocol physicians and procedures to the Research Projections Office Office of Research Administration (RPO). Monitors all studies in area of responsibility to ensure adherence to Good Clinical Practice (GCP) guidelines and federal regulations including documentation and consenting procedures.

Establishes and supervises all data collections and quality assurance procedures to assure conformance with protocol requirements standards and timeliness of research base. 

Assists research investigators in budgeting and managing financial accounts effectively within the guidelines and policies established by the Hospital as well as sponsoring agencies. Resolves problems as required.

Develops and maintains accurate fiscal reports on status of research activities and distributes to research investigators and Research Administration on a regular basis. Assists in timely completion of institutional and funding agency reports. Forecasts and reviews financial status of grant monies with investigators as necessary. Ensures timely submission of information necessary to comply with hospital State Federal and funding institutions� regulations. Meets on a regular basis with members of the Office of Research Administration Research Finance and departmental management as needed.

Interviews recommends for hire trains and coordinates work assignments. Disciplines and conducts performance reviews to personnel assigned to research projects. Assigns research personnel and reviews and monitors adherence to protocol and procedures as appropriate. Reviews and approves time and attendance entries for staff. 

Develops and implements the department�s clinical research operating procedures consistent with personnel policies and Lifespan.

Coordinates audits and on-site visits by the funding agencies pharmaceutical companies foundations and research bases.

Acts as a liaison to the hospital; serves on community and other various committees.

Maintains and enhances professional expertise through appropriate educational opportunities and literature.

Other related duties as necessary.


Other information:

Master�s Degree in public or hospital administration or biomedical sciences is required. 

Research Administrator must have experience in working with the subject population. 

The Research Administrator must have demonstrative knowledge of Federal regulations pertaining to clinical research using human subjects especially in vulnerable populations.


The incumbent will have at least six years experience in the required field with three or more progressively more years of responsible experience depending on the size and complexity of the program(s). 

Experience should demonstrate leadership and training skills knowledge of research regulations and the ability to work with collaborative groups.


Supervisory responsibilities for up to 20 FTEs.


Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status.   Lifespan is a VEVRAA Federal Contractor.


Location: Rhode Island Hospital USA:RI:Providence


Work Type: Full Time


Shift: 1


Union: Non-Union