Payroll Analyst

Summary:

The Payroll Analyst reports to the Payroll Manager.  Under general
supervision ensures compliance with established payroll policies and
procedures as well as federal and state regulations.  Maintains accurate payroll records reviews
payroll data submitted by department management and prepares data for system
input.  Audits transactions submitted for
the payment of wages and inputs data for payroll processing.  Communicates regularly with supervisors and
managers throughout the organization on the interpretation of payroll policies
as well as researches and resolves related issues.

Responsibilities:

Reviews payroll data time sheets prior week adjustments off-cycle check requests and special pay forms prepared by departments ensures that the data is properly documented and authorized.

Generates reviews and edits payroll audit reports prior to payroll processing. Verifies accuracy of information and communicates with department managers and timekeepers when changes or adjustments need to be made. Verifies all transactions entered on-line or interfaced from external sources. Analyzes rejected items and resubmits corrected information.

Provides effective efficient and professional payroll advice guidance and support for the Kronos Workforce Management/Time and Attendance application. Responds to and research manager and timekeeper questions on application use calculations and reporting. Provides in depth trouble shooting for application errors or other problems and escalates to the Payroll Systems Analysts as needed. May participate in testing and end user training activities.

Prepares reviews and distributes audit reports used to identify and correct out of balance records over payments invalid federal state and FICA wages excessive overtime etc. Maintains related payroll records and files for documentation purposes.

Research questions pertaining to payroll and provides support to resolve payroll issues with department management. Works closely with Human Resources and provides continued communications and assistance in interpreting different pay policies and practices i.e. UNAP IBT and site specific.

Processes and distributes manual checks and other special supplemental payroll checks. Processes stop payments and issues checks per department policy or by approved exceptions. Processes check reversals reissues lost/destroyed checks and prior year�s W-2s.

Provides support to Employee Self Service portal.

Handles confidential information pertaining to all employees participants and departmental communication with sensitivity and discretion.

Participates as team member for certain payroll or time entry projects.

Provides excellent customer service in a timely and professional manner. Responsible for transactional administrative and process activities in line with agreed standards.

Maintains and enhances expertise and skills by continuing training and knowledge of payroll tax regulations DOL standards and general compliance of federal and state regulations.

Creates and updates internal department procedures. Leverages existing processing and technology looks for way to continuously improve by identifying and suggesting ways to enhance service and work more effectively.

Incumbent functions independently within department policies and practices; refers specific problems to Payroll Manager when clarification of department policies and procedures may be required or where clarification as to federal/state regulations is required.

 Participate and partner with Human Resources Benefits Retirement and Information Services departments in projects as it pertains to payroll.

Performs other related duties as required.

Other information:

BASIC KNOWLEDGE:

A high school diploma is required. Additional accounting and computer courses preferred.

A working knowledge of Microsoft Office Suite including Windows Word Excel and Outlook.

Interpersonal written presentation and communication skills to effectively relate to employees department managers and external persons and agencies.

Analytical and math skills to validate and perform certain payroll calculations.

Must be able to process material of a sensitive and confidential nature.

Ability to navigate through multiple computer applications.

Ability to multitask in a high-volume setting.

Ability to maintain a positive attitude with a focus on the employee experience

EXPERIENCE:

At minimum two years related experience in accounting or payroll functions including experience with an automated payroll system. An Associate or bachelor�s degree may substitute for experience requirement.

American Payroll Association Fundamental Payroll Certification (FPC) designation is preferred.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

Work is performed in a business office environment requiring extended periods of sitting and/or standing.

SUPERVISORY RESPONSIBILITY:

None

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status.   Lifespan is a VEVRAA Federal Contractor.

Location: Corporate Headquarters USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union