Nursing Resource Mgmt Coord

Summary:
Under general supervision and according to established policies and procedures schedules all levels of nursing department staff according to budgeted allocations identifying department-wide and unit specific deficits created by unscheduled absences and vacancies. Makes arrangements for adequate coverage for each shift and proactively for future shifts scheduling float and per diem staff and unit staff as necessary and within union restrictions. Enters employee information and work schedules and changes into computerized resource management system interfacing to payroll time and attendance system. Processes nursing department payroll utilizing computerized time and attendance system validating all worked and non-worked hours to assure accuracy. Performs a variety of complex clerical functions which requires the use of judgement and knowledge of assigned Department�s systems and operations.

 

Responsibilities:
Following established criteria review nursing department schedule to ensure that all work schedules/shifts are filled/covered. Arrange coverage (contacts per-diem staff to report) for non-scheduled absences assuring cost-effective solutions and appropriate staffing ratios are maintained.



Utilize the computerized scheduling system and manual reports to track schedule and record staff assignments payroll and attendance activities update employee information e.g. address hours skill etc changes verify and retrieve data and generate a variety of management reports.



Communicate with various nursing managers (Directors Clinical Managers Asst CMs and Associate Directors) to determine whether additional staffing is required and to refer problems needing intervention. Confer with nursing managers concerning Per-Diem and/or Float qualification requirements.



Update and distribute the staffing replacement schedule and staffing and payroll reports. Identify open staffing slots due to sick calls time changes LOA�s vacations etc. not previously recorded into the system. Make calls to Per-Diem/Float staff members as appropriate to meet staffing needs. Record reason for contacted employee unavailability.



Receive unscheduled absence calls from department staff contact appropriate Clinical Manager with absence information e.g. date reason etc. and record absence information in the nursing work scheduling system and sick book. Provide reporting Float or Per Diem staff with work assignment information. May contact �scheduled to work� Per Diem or Float nursing department personnel to not report as scheduled.



Identify staff replacement contacted and determine qualifying pay status e.g. straight time time and one-half over 40 hours etc. Contact nursing unit management as necessary to investigate and resolve scheduling conflicts. Prepare and maintain related records of activities.

Schedule secretaries unit assistants CNAs nursing staff etc for classes training etc distributing and tracking mandatory education packets.



Understand the hospital�s personnel and payroll policies and procedures and union contracts to determine which staff to be contacted to fill open shift(s).



Distribute multi-department and nursing department paychecks weekly resolving related issues after appropriate verification.



Operate office equipment such as PC and applications calculator fax and photocopier etc.



May provide functional guidance to new employees regarding the clerical operations nursing work-scheduling system department policies and procedures.



Perform other clerical activities such as daily paperwork filing maintaining and updating manuals preparing reports distributing payroll time sheets and payroll advice etc. Review payroll and staffing reports to monitor accuracy in application of payroll and staffing policies.

 

Other information:
BASIC KNOWLEDGE:

A level of knowledge generally obtained through completion of high school or General Equivalency Diploma.



Ability to handle stressful situations and multiple demands in an effective manner and demonstrate organizational and problem solving skills.



Able to multi-task in order to perform a variety of complex clerical duties.



Organizational skills to maintain departmental files records and statistical data.



Familiarity with personal computer and mainframe-base system applications.



Proficient typing and computer keyboard skills.



Interpersonal skills to effectively interact with a variety of hospital personnel.



Organizational and analytical ability to arrange schedule considering multiple criteria and priorities.



EXPERIENCE:

Six to twelve months of progressively more responsible job-related experience in order to be familiar with most if not all departmental operations as well as the regulations associated with specialized functions.



WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

Normal office environment with stressful conditions associated with meeting nursing department staffing schedule changes.



May experience some visual fatigue associated with extended periods at a computer terminal.



SUPERVISORY RESPONSIBILITY: None

 

Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status.   Lifespan is a VEVRAA Federal Contractor.

 

Location: Rhode Island Hospital USA:RI:Providence

 

Work Type: Per Diem

 

Shift: 4

 

Union: IBT