Administrative & Clerical Careers at Lifespan

Administrative Assistant Job

Job Number: RIH18784

Job Title: Administrative Assistant

Department: Pharmacy - 1013091

Facility: Rhode Island Hospital

Location: Providence, RI

Reporting to the Pharmacy Director, Lifespan provides high-level administrative support to affiliate pharmacy management at Rhode Island, The Miriam, Newport, and Bradley Hospitals, and Lifespan Pharmacy. Manages time, information, and communications reliably and professionally using sound judgment. Balances conflicting priority duties. Maintains excellent working relationships with employees and leadership at all levels.


High school graduate or General Equivalency Diploma required.

Up to one year specialized training including course work in correspondence typing, medical terminology and general business procedures.

The ability to exercise considerable independent judgment in the performance of most daily duties.

Proficient typing skills are required in order to prepare a variety of materials, some, such as grant proposals and manuscripts, requiring a precise format.

Good knowledge of English grammar, punctuation and spelling to correct and edit written materials; understanding of medical terminology is most often required.

A high level of organizational skills to coordinate supervisor’s schedule and national conference arrangements, and to maintain complex records.

Ability to perform analysis of numerical data involving the use of mathematical formulas as well as routine tabulation.

A high level of interpersonal skills to effectively represent the supervisor in interaction with all levels of personnel within and outside the hospital.

The ability to operate a variety of office equipment is required.


A minimum of one to two years experience is required including that period on-the-job to learn procedures specific to the department.