Administrative & Clerical Careers at Lifespan

Administrative Coordinator Job

Job Number: RIH19038

Job Title: Administrative Coordinator FLOAT

Department: Ambulatory Pediatric Admin - 1012460

Facility: Rhode Island Hospital

Location: Providence, RI

Under general supervision, provides secretarial, clerical and administrative support services, including scheduling of meetings and appointments, screening calls, preparing correspondence, taking minutes of meetings, maintaining patient records, preparing statistical analyses, etc. Schedules priorities, assigns work to and reviews performance of subordinate clerical workers.


Work requires in addition to the skills normally obtained through High School, one year of formal secretarial/business education or its equivalent. Medical terminology may also be required.

Interpersonal skills to effectively interface with Hospital personnel and persons from outside the Hospital such as vendors, patients, etc., and to direct the activities of a subordinate clerical group.

Analytical ability in order to search records, interpret materials and prepare a variety of reports and documents.

Written and oral skills to prepare and review a variety of reports, documents, correspondences and to effectively communicate policies and procedures.

Ability required to operate a dictation machine and related equipment.

Organizational ability to prioritize and assign work, and to develop and maintain records and filing system.

Proficient computer and typing skills to prepare a variety of reports, documents and correspondence.

Ability to exercise considerable independent judgement, requiring knowledge of department policies and procedures.


Between one to two years progressively more responsible experience acquiring secretarial skills and experience-based knowledge of support functions, ability to effectively coordinate an efficient work flow, exercise independent judgement and to develop interpersonal/communication skills