Administrative & Clerical Careers at Lifespan

Executive Assistant Job

Job Number: LPG16090

Job Title: Executive Assistant

Department: LPG Administration - 8054724

Facility: Lifespan Physician Group, Inc. - Providence

Location: Providence, RI

  • Associate’s Degree required.
  • Excellent oral and written communication skills.
  • Advanced Microsoft Office skills, including Word, PowerPoint and Excel.
  • Proficient keyboard and personal computer skills are required to prepare a variety of materials.
  • Five years of progressively responsible administrative experience required.

  • Schedules meetings as requested.
  • Prepares and distributes agendas, supporting documents and related materials.
  • Maintains attendance records.
  • Composes and distributes meeting minutes.
  • Identifies IT and audiovisual needs and coordinates daily needs.
  • Performs data analyses and prepares reports for review by a Lifespan Executive.
  • Drafts communications and presentations. Interviews visitors to the office of the Lifespan Executive; handles specific problems or requests within scope of authority.
  • Opens, sorts and distributes all mail addressed to the Lifespan Executive.
  • Maintains appointment schedule, arranges for meetings and conferences.